Lee Ann's reunion notes

Hi everyone,

Lee Ann shared the notes below to get the reunion planning started. It's a pretty thorough list. So, what's next?

We could use some volunteers to head up committees:
Advance prep at Hooks Point: cleaning the barn, putting up lights, mowing, whatever Mary Jo needs help with
Food: Lining up people to get the groceries, utensils, etc.,
Logistics: Getting stuff like grills, garbage cans, port-a-lets, tables, chairs, fans, first aid and cleaning supplies, etc.
Lodging: Helping find places for out-of-towners to stay
Entertainment: Karaoke stuff, sound system, musicians
Games: Lining up supplies and equipment needed


If you're willing to head up a committee let us know by adding a comment to this blog post. Volunteering to be in charge of a committee doesn't mean you have to do all the work--you're just responsible for twisting other people's arms to get them to help you. So, who wants to be first to sign up?

If you don't want to be in charge of a committee, but are willing to volunteer for some of the tasks in Lee Ann's list, let us know that, too. The reunion bloggers will figure out how to format the to-do list and volunteers in a way that we can upload to the blog and update as needed.

Janie


ENGELBY REUNION ACTIVITIES:
1. Sweet Corn Feed
2. 'Pickin'-n-'Grinnin'
3. Line Dancing (Stef Ketelsen & Eric Holt teach the rest of us in the afternoon, for an evening 'ho-down')
4. Karaoke/Sing - a - long (Sally has Karaoke machine)
5. Volleyball
6. Horseshoes
7. 'The Play' (Sally has script)
8. Canoeing (?)
9. Walk to River/Hiking (tell family to bring walking shoes)
10. Celebration of Life (Tree Planting for Marvin)
11. Tables/Pictures
12. Squirt Guns
13. Parade Float (?) with Kitchen Band on Float (?)
14. Sprinklers for Kids

ENGELBY REUNION MEALS: (mostly catered)
Friday Evening -
Sweet Corn (made in turkey fryer - Jeremy Scott)
Butter
Salt & Pepper
Ribeye Sandwich - Buns (on Cattleman grill - Jay)
Pork Chop on a Stick (Jeremy Scott?)
Lemonade

Saturday Breakfast -
Pancakes (family volunteers using Lion's grill)
Syrup / Butter
Sausage
Milk / OJ

Saturday Lunch -
Catered (to be determined who by)
Lemonade

Saturday Evening -
Pizza (ordered from & delivered by Leon's in Webster)
Lemonade

Sunday Breakfast -
Same as Sat.

Sunday Lunch -
Catered (to be determined who by)
Lemonade


GROCERIES IN ADVANCE: (order in advance from Stratford Foods)
- Paper plates
- plastic utensils
- napkins
- paper cups
- tin foil
- ice
- coffee
- toilet paper
- paper towels
- animal crackers (or similar)
- name tags
- markers
- picnic tablecloths
- trash bags
- zip lock bags (?)
- posterboards/markers
- buckets/rags/bleach and/or dish soap for clean ups
- lemonade
- hand sanitizer for kybos/other

RENTALS:
- dumpster
- kybos (port-a-lets)
- speakers (?)
- fans (if it's too hot?)

OTHER ITEMS TO BE DONATED OR PURCHASED IN ADVANCE & SET UP:
1. First Aid Station
2. Karaoke Machine (Sally)
3. Volleyball net/ball
4. Bug Spray (or BYOBS)
5. Squirt Guns (anyone contribute)
6. colors/paper/other (anyone contribute for small kids)
7. horseshoes
8. cards (anyone contribute)
9. People are to purchase, bring, and clean up their own libations and pop (or other drink) of choice
10. Borrow trash cans (?)
11. Borrow several fans
12. Borrow coolers with spickets for lemonade making/dispensing
13. Need mixing bowls, utensils, spatulas, pan for cleaning

PREPARATION ON FARM IN ADVANCE:
1. Clean out machinery/other in barn
2. Broom Sweep barn
3. Sweep out cobwebs in barn
4. Powerwash barn (up to 3 day process)
5. Wash windows in barn (only if time and energy)
6. Obtain and set out picnic tables (often need cleaned)
7. New crushed rock on drive (?)
8. Pump up bike tires
9. Plantings on farm (help Mom with this)
10. Clean Deck/Porch (help Mom with this)
11. Clean House/Wash windows (help Mom with this)
12. Sweep out Machine Shed
13. Get out and clean up lawn chairs
14. Hang porch swing & tree swings (if not already done)
15. Hang Engelby reunion sign in, or on barn
16. Decorate barn with x-mas lights or other
17. Set up picnic tables
18. Set up trash cans
19. Go get Lion's grill
20. Get Cattlemen's grill (Jay)
21. Get turkey grill (Jeremy Scott)
22. Power wash the concrete barn 'patio'
23. Check and change out barn light bulbs (if necessary)
24. Put tablecloths on picnic tables (decorate if desired)
25. Spray farm for bugs
26. Make sure lawn mowed in advance (Mom)
27. Make team assignment posters
28. Need basketball, or one pumped up in advance
29. Need coolers with ice set up
30. Set up food preparation surfaces adjacent to grills


Thanks everyone;
LeeAnn
and as reviewed by Mary Jo
3.31.09