BANNERS, PICTURES, BULLETIN BOARDS: Norma, Nancy and Sally did a great job with name tags, banners, pictures, and bulletin boards at the last reunion. Any chance we can get you three to do that again?
COLORING WALL for kids: LeeAnn mentioned getting big paper, chalk, crayons, etc, for the kids to draw on like we did last time. Anyone want to take on that task?
SHIRTS, HATS, BUTTONS: I'm willing to help with something new: As soon as I can get them designed, there will be reunion hats, shirts (in a variety of styles), and buttons available that you can all order yourselves from Cafe Press. I'll get information emailed out and posted on the blog soon. I'll design the buttons to be name tags, too, so maybe we won't need other name tags.
Janie
Showing posts with label logistics. Show all posts
Showing posts with label logistics. Show all posts
Monday, May 25, 2009
LOGISTICS:Communications, photos, meal teams
COMMUNICATIONS: Doris and Karla talked about needing a communicator and runners between the house and barn. Karla said she would be willing to head that up with the aid of some nieces and nephews and cousins as runners. We could use cell phones or walkie talkies to communicate as well. Janie has a set of walkie talkies she could bring. Anyone else? Any discussion?
REUNION PHOTOS: Janie will take tons of photos as usual. Maybe Nari and I can plan for the family and big group portraits together. With all the other people carrying good digital cameras around now, I'm sure we'll have plenty of photos. It might be nice to put some into a PowerPoint and show them during the music in the barn Saturday night. Does anyone have a digital projector? Janie can bring her laptop and there will undoubtedly be a few other laptops floating around.
Kids photos are always fun. Maybe we can give a few of them shooting assignments. Janie is willing to coordinate this as well as getting information to everyone about ways to share our photos during/after the reunion. Anyone want to help with this?
COOKING AND CLEAN-UP AFTER MEALS: Doris has a list of teams from last reunion for cooking and clean-up. Should we use the same lists and let new people sign up to help where needed?
REUNION PHOTOS: Janie will take tons of photos as usual. Maybe Nari and I can plan for the family and big group portraits together. With all the other people carrying good digital cameras around now, I'm sure we'll have plenty of photos. It might be nice to put some into a PowerPoint and show them during the music in the barn Saturday night. Does anyone have a digital projector? Janie can bring her laptop and there will undoubtedly be a few other laptops floating around.
Kids photos are always fun. Maybe we can give a few of them shooting assignments. Janie is willing to coordinate this as well as getting information to everyone about ways to share our photos during/after the reunion. Anyone want to help with this?
COOKING AND CLEAN-UP AFTER MEALS: Doris has a list of teams from last reunion for cooking and clean-up. Should we use the same lists and let new people sign up to help where needed?
Tuesday, May 5, 2009
Lee Ann's reunion notes
Hi everyone,
Lee Ann shared the notes below to get the reunion planning started. It's a pretty thorough list. So, what's next?
We could use some volunteers to head up committees:
Advance prep at Hooks Point: cleaning the barn, putting up lights, mowing, whatever Mary Jo needs help with
Food: Lining up people to get the groceries, utensils, etc.,
Logistics: Getting stuff like grills, garbage cans, port-a-lets, tables, chairs, fans, first aid and cleaning supplies, etc.
Lodging: Helping find places for out-of-towners to stay
Entertainment: Karaoke stuff, sound system, musicians
Games: Lining up supplies and equipment needed
If you're willing to head up a committee let us know by adding a comment to this blog post. Volunteering to be in charge of a committee doesn't mean you have to do all the work--you're just responsible for twisting other people's arms to get them to help you. So, who wants to be first to sign up?
If you don't want to be in charge of a committee, but are willing to volunteer for some of the tasks in Lee Ann's list, let us know that, too. The reunion bloggers will figure out how to format the to-do list and volunteers in a way that we can upload to the blog and update as needed.
Janie
ENGELBY REUNION ACTIVITIES:
1. Sweet Corn Feed
2. 'Pickin'-n-'Grinnin'
3. Line Dancing (Stef Ketelsen & Eric Holt teach the rest of us in the afternoon, for an evening 'ho-down')
4. Karaoke/Sing - a - long (Sally has Karaoke machine)
5. Volleyball
6. Horseshoes
7. 'The Play' (Sally has script)
8. Canoeing (?)
9. Walk to River/Hiking (tell family to bring walking shoes)
10. Celebration of Life (Tree Planting for Marvin)
11. Tables/Pictures
12. Squirt Guns
13. Parade Float (?) with Kitchen Band on Float (?)
14. Sprinklers for Kids
ENGELBY REUNION MEALS: (mostly catered)
Friday Evening -
Sweet Corn (made in turkey fryer - Jeremy Scott)
Butter
Salt & Pepper
Ribeye Sandwich - Buns (on Cattleman grill - Jay)
Pork Chop on a Stick (Jeremy Scott?)
Lemonade
Saturday Breakfast -
Pancakes (family volunteers using Lion's grill)
Syrup / Butter
Sausage
Milk / OJ
Saturday Lunch -
Catered (to be determined who by)
Lemonade
Saturday Evening -
Pizza (ordered from & delivered by Leon's in Webster)
Lemonade
Sunday Breakfast -
Same as Sat.
Sunday Lunch -
Catered (to be determined who by)
Lemonade
GROCERIES IN ADVANCE: (order in advance from Stratford Foods)
- Paper plates
- plastic utensils
- napkins
- paper cups
- tin foil
- ice
- coffee
- toilet paper
- paper towels
- animal crackers (or similar)
- name tags
- markers
- picnic tablecloths
- trash bags
- zip lock bags (?)
- posterboards/markers
- buckets/rags/bleach and/or dish soap for clean ups
- lemonade
- hand sanitizer for kybos/other
RENTALS:
- dumpster
- kybos (port-a-lets)
- speakers (?)
- fans (if it's too hot?)
OTHER ITEMS TO BE DONATED OR PURCHASED IN ADVANCE & SET UP:
1. First Aid Station
2. Karaoke Machine (Sally)
3. Volleyball net/ball
4. Bug Spray (or BYOBS)
5. Squirt Guns (anyone contribute)
6. colors/paper/other (anyone contribute for small kids)
7. horseshoes
8. cards (anyone contribute)
9. People are to purchase, bring, and clean up their own libations and pop (or other drink) of choice
10. Borrow trash cans (?)
11. Borrow several fans
12. Borrow coolers with spickets for lemonade making/dispensing
13. Need mixing bowls, utensils, spatulas, pan for cleaning
PREPARATION ON FARM IN ADVANCE:
1. Clean out machinery/other in barn
2. Broom Sweep barn
3. Sweep out cobwebs in barn
4. Powerwash barn (up to 3 day process)
5. Wash windows in barn (only if time and energy)
6. Obtain and set out picnic tables (often need cleaned)
7. New crushed rock on drive (?)
8. Pump up bike tires
9. Plantings on farm (help Mom with this)
10. Clean Deck/Porch (help Mom with this)
11. Clean House/Wash windows (help Mom with this)
12. Sweep out Machine Shed
13. Get out and clean up lawn chairs
14. Hang porch swing & tree swings (if not already done)
15. Hang Engelby reunion sign in, or on barn
16. Decorate barn with x-mas lights or other
17. Set up picnic tables
18. Set up trash cans
19. Go get Lion's grill
20. Get Cattlemen's grill (Jay)
21. Get turkey grill (Jeremy Scott)
22. Power wash the concrete barn 'patio'
23. Check and change out barn light bulbs (if necessary)
24. Put tablecloths on picnic tables (decorate if desired)
25. Spray farm for bugs
26. Make sure lawn mowed in advance (Mom)
27. Make team assignment posters
28. Need basketball, or one pumped up in advance
29. Need coolers with ice set up
30. Set up food preparation surfaces adjacent to grills
Thanks everyone;
LeeAnn
and as reviewed by Mary Jo
3.31.09
Lee Ann shared the notes below to get the reunion planning started. It's a pretty thorough list. So, what's next?
We could use some volunteers to head up committees:
Advance prep at Hooks Point: cleaning the barn, putting up lights, mowing, whatever Mary Jo needs help with
Food: Lining up people to get the groceries, utensils, etc.,
Logistics: Getting stuff like grills, garbage cans, port-a-lets, tables, chairs, fans, first aid and cleaning supplies, etc.
Lodging: Helping find places for out-of-towners to stay
Entertainment: Karaoke stuff, sound system, musicians
Games: Lining up supplies and equipment needed
If you're willing to head up a committee let us know by adding a comment to this blog post. Volunteering to be in charge of a committee doesn't mean you have to do all the work--you're just responsible for twisting other people's arms to get them to help you. So, who wants to be first to sign up?
If you don't want to be in charge of a committee, but are willing to volunteer for some of the tasks in Lee Ann's list, let us know that, too. The reunion bloggers will figure out how to format the to-do list and volunteers in a way that we can upload to the blog and update as needed.
Janie
ENGELBY REUNION ACTIVITIES:
1. Sweet Corn Feed
2. 'Pickin'-n-'Grinnin'
3. Line Dancing (Stef Ketelsen & Eric Holt teach the rest of us in the afternoon, for an evening 'ho-down')
4. Karaoke/Sing - a - long (Sally has Karaoke machine)
5. Volleyball
6. Horseshoes
7. 'The Play' (Sally has script)
8. Canoeing (?)
9. Walk to River/Hiking (tell family to bring walking shoes)
10. Celebration of Life (Tree Planting for Marvin)
11. Tables/Pictures
12. Squirt Guns
13. Parade Float (?) with Kitchen Band on Float (?)
14. Sprinklers for Kids
ENGELBY REUNION MEALS: (mostly catered)
Friday Evening -
Sweet Corn (made in turkey fryer - Jeremy Scott)
Butter
Salt & Pepper
Ribeye Sandwich - Buns (on Cattleman grill - Jay)
Pork Chop on a Stick (Jeremy Scott?)
Lemonade
Saturday Breakfast -
Pancakes (family volunteers using Lion's grill)
Syrup / Butter
Sausage
Milk / OJ
Saturday Lunch -
Catered (to be determined who by)
Lemonade
Saturday Evening -
Pizza (ordered from & delivered by Leon's in Webster)
Lemonade
Sunday Breakfast -
Same as Sat.
Sunday Lunch -
Catered (to be determined who by)
Lemonade
GROCERIES IN ADVANCE: (order in advance from Stratford Foods)
- Paper plates
- plastic utensils
- napkins
- paper cups
- tin foil
- ice
- coffee
- toilet paper
- paper towels
- animal crackers (or similar)
- name tags
- markers
- picnic tablecloths
- trash bags
- zip lock bags (?)
- posterboards/markers
- buckets/rags/bleach and/or dish soap for clean ups
- lemonade
- hand sanitizer for kybos/other
RENTALS:
- dumpster
- kybos (port-a-lets)
- speakers (?)
- fans (if it's too hot?)
OTHER ITEMS TO BE DONATED OR PURCHASED IN ADVANCE & SET UP:
1. First Aid Station
2. Karaoke Machine (Sally)
3. Volleyball net/ball
4. Bug Spray (or BYOBS)
5. Squirt Guns (anyone contribute)
6. colors/paper/other (anyone contribute for small kids)
7. horseshoes
8. cards (anyone contribute)
9. People are to purchase, bring, and clean up their own libations and pop (or other drink) of choice
10. Borrow trash cans (?)
11. Borrow several fans
12. Borrow coolers with spickets for lemonade making/dispensing
13. Need mixing bowls, utensils, spatulas, pan for cleaning
PREPARATION ON FARM IN ADVANCE:
1. Clean out machinery/other in barn
2. Broom Sweep barn
3. Sweep out cobwebs in barn
4. Powerwash barn (up to 3 day process)
5. Wash windows in barn (only if time and energy)
6. Obtain and set out picnic tables (often need cleaned)
7. New crushed rock on drive (?)
8. Pump up bike tires
9. Plantings on farm (help Mom with this)
10. Clean Deck/Porch (help Mom with this)
11. Clean House/Wash windows (help Mom with this)
12. Sweep out Machine Shed
13. Get out and clean up lawn chairs
14. Hang porch swing & tree swings (if not already done)
15. Hang Engelby reunion sign in, or on barn
16. Decorate barn with x-mas lights or other
17. Set up picnic tables
18. Set up trash cans
19. Go get Lion's grill
20. Get Cattlemen's grill (Jay)
21. Get turkey grill (Jeremy Scott)
22. Power wash the concrete barn 'patio'
23. Check and change out barn light bulbs (if necessary)
24. Put tablecloths on picnic tables (decorate if desired)
25. Spray farm for bugs
26. Make sure lawn mowed in advance (Mom)
27. Make team assignment posters
28. Need basketball, or one pumped up in advance
29. Need coolers with ice set up
30. Set up food preparation surfaces adjacent to grills
Thanks everyone;
LeeAnn
and as reviewed by Mary Jo
3.31.09
Subscribe to:
Posts (Atom)
